Keeping IEPs and associated paperwork organized is not easy. When you have a large caseload the amount of paperwork can quickly become overwhelming. But keeping it organized will not only save you time when looking for things, but it will also help lower your stress level.
Here are some tried and tested ways to organize your IEP files and paperwork so that everything is easily accessible. Choose the system that works best for you and your needs!
While having one calendar for all of your teaching-related life sounds ideal, the reality is that there is just too much to keep track of to have everything on one calendar. Instead of cramming everything into one, create a separate planner or calendar just for IEP-related things. In this planner, include student information, assessments, IEPs, progress notes, behavior notes, and anything else that may be relevant. This helps keep everything organized and in one convenient location.
In addition to having a separate calendar, use highlighters or colored pens to color-code your system. You might choose to make all IEP-related events highlighted in yellow or you might color code each type of event or even each student’s IEP information. For example, all IEP meetings might be in red while all goal monitoring might be in blue. Whichever way is easier for you to visually process and quickly know what you need to do is the method that you should go with.
Here is a short snippet from one of the trainings inside of TII membership about staying organized as a resource teacher:
If you’re looking for more specifics on IEP like general education collaboration and functional behavior assessments – you’re in the right place!
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Color coding binders and file folders is one of the easiest ways to keep IEPs organized. Learn how to color-code student IEP binders here. And, if you have an especially large caseload, check out this resource for color-coding materials and records of many students. Remember, the more visually appealing your organization system is to you, the more likely you are to use it consistently and in the manner that it is meant to be used.
One of the hardest parts about staying organized with IEPs and all the paperwork is making sure that everything is completed for each student. With so many forms to fill out, so much data to track,so much teacher and parental input to gather, and so many meetings to schedule, it can quickly become too much to handle. The IEP Toolkit changes that.
Designed specifically to help you get and stay organized, the IEP Toolkit has everything you need to stay on track of your students’ IEPs and related meetings. By creating one IEP Toolkit for your classroom or a one for each child on your caseload, you can easily manage everything that is due for that child.
Insider tip: Put the pieces in an IEP binder (color-coded like mentioned above!) and you will find that it becomes a lot easier to manage your students’ files.
Don’t have the IEP Toolkit yet? You can grab your copy HERE.
Organizing IEPs can certainly be challenging but it is not impossible. By creating a system – and sticking to it! – you will be able to organize all of the paperwork associated with your students’ IEPs without any trouble.
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